Income
Tuition, deposits, fees, subsidy payments, CACFP reimbursements, refunds, credits, and year-end statements.
EspañolEducational record center
Tax and recordkeeping center
Keep the records before you need them.
Build a dependable routine for income, expenses, receipts, attendance, meals, mileage, home use, insurance, and permanent business documents.
Annual folder system
Give every record a dependable home.
Expenses
Receipts and statements labeled with date, vendor, amount, business purpose, category, and payment method.
Home use
Floor-plan measurements, daycare-use hours, utilities, rent or mortgage-interest records, property tax, repairs, and insurance.
Children and meals
Attendance, enrollment, menus, meal counts, CACFP records, authorizations, and other records required by the applicable program.
Mileage and vehicles
Trip date, destination, business purpose, mileage, parking, tolls, and vehicle expense records requested by your tax professional.
Permanent records
License or exemption proof, EIN letter, insurance policies, asset purchases, depreciation schedules, prior returns, and professional advice.
Monthly close
Finish the recordkeeping while details are fresh.
The checklist saves in this browser until you start a new month.
This checklist is educational and does not decide what is deductible or how long a particular record must be kept. Ask a qualified tax professional what applies.
Official federal sources